Apex Legal Boosts Productivity by 75% with AI Voice Dictation
About
Typeless is an AI voice dictation platform that transforms natural speech into polished, professional text across all computer applications (Microsoft Word, Outlook, Google Docs, Slack). It intelligently removes filler words, repetitions, and auto-formats spoken ideas into lists or paragraphs. Key features include local processing for ironclad data privacy, support for over 100 languages with auto-detection, a customizable personal dictionary for jargon, and real-time accuracy. Typeless aims to replace keyboards, enabling users to dictate at speeds up to 220 words per minute while maintaining professional tone and grammar.
The Challenge
What went wrong
Apex Legal Associates, a boutique NYC law firm, struggled with time-intensive manual documentation. Managing partner Elena Vasquez spent over 15 hours weekly transcribing client calls and depositions, correcting filler words, reformatting, and sifting through repetitions. The firm's average typing speed of 45 words per minute led to an estimated 20% productivity loss.
Traditional voice-to-text tools failed at handling multiple languages accurately for paralegals like Liam Chen, who needed to translate notes from Spanish and Mandarin-speaking clients. Furthermore, cloud-based transcription services posed significant privacy risks under regulations like GDPR and HIPAA due to storing sensitive legal data on remote servers. This inefficiency and compliance concern diverted valuable billable hours and threatened the firm's competitive edge.
Solution Approach
How it was solved
Apex Legal adopted Typeless, an AI voice dictation platform, after discovering it at a legal tech conference. Typeless integrates seamlessly across all desktop applications, allowing users to dictate directly into Microsoft Word, Outlook, Google Docs, and Slack.
The solution intelligently processes natural speech at up to 220 words per minute, automatically:
- Removing filler words ('um,' 'uh,' 'you know') and repetitions.
- Incorporating mid-sentence corrections to retain only the intended message.
- Auto-formatting spoken ideas into crisp bullet points, numbered sequences, and concise paragraphs.
- Adapting tone and style to context (e.g., formal legal vs. empathetic advisory).
Crucially, Typeless offered robust multilingual support, auto-detecting and handling seamless language mixing (e.g., English to Spanish). Its personal dictionary feature enabled training on firm-specific legal jargon for 99% accuracy. For privacy, all processing occurs locally on the device, ensuring no data retention, cloud storage, or use for AI training, aligning perfectly with Apex's compliance needs. The desktop app allowed for effortless installation and team-wide adoption with minimal training.
Results Achieved
Success Metrics
The implementation of Typeless led to transformative results for Apex Legal:
- 75% reduction in team-wide transcription time, freeing up over 500 hours annually for high-value work.
- Productivity Surge: Average document creation speed increased to 180 words per minute (4x faster than typing), enabling the firm to close 15% more cases per quarter without additional headcount.
- 90% drop in manual editing requirements due to Typeless's auto-formatting and error correction.
- Multilingual Mastery: Zero reworks on bilingual transcripts, saving paralegal Liam Chen 10 hours weekly and boosting client satisfaction scores by 25% in international dealings.
- Privacy Compliance: Successfully passed a third-party compliance audit, avoiding a potential $50,000 fine by ensuring all sensitive data processing remained local.
- Qualitative Impact: Attorneys shifted focus from syntax to strategy, leading to sharper arguments, more innovative deal structures, and elevated professional focus. Elena Vasquez noted, "It's like having a junior associate who never sleeps, but one that gets your voice perfectly."
Verified Testimonials
Real voices from people who witnessed this story firsthand
Elena Vasquez
đź‘” Managing Partner
🏢 Apex Legal Associates
Before Typeless, I was personally losing 15+ hours a week just typing and cleaning up notes, emails, and contract drafts. It was draining billable time and killing our momentum.
Within the first week of using Typeless, that changed completely. I now dictate complex merger agreements, deposition summaries, and multilingual client updates at natural speaking speed — and what appears on screen is already polished, formatted, and free of fillers or repetitions. Our team went from averaging ~45 wpm typing to 180+ wpm with near-perfect accuracy, all processed locally so client data never leaves our devices.
The results speak for themselves:
- 75% reduction in documentation time
- 15% more cases closed per quarter
- Zero compliance headaches
- Happier attorneys who can finally think instead of type
Typeless didn’t just improve our workflow — it transformed how we practice law. It’s the single best productivity tool we’ve adopted in the last decade. Highly recommended for any firm serious about efficiency and privacy.
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